BOGGY CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Boggy Creek Improvement District was called to order on Tuesday, May 21, 2019 at 4:00 p.m. at 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Damon Ventura Thad Czapka Heather Isaacs

Chair
Vice-Chair Assistant Secretary Assistant Secretary

Also, attending:

Jennifer Walden Lynne Mullins Amanda Lane Tucker Mackie Jeff Newton Larry Kaufmann Scott Thacker Troy Davidson Stephen Flint

PFM PFM
PFM (via phone) Hopping Green & Sams
Donald W. McIntosh Associates Construction Supervisor Construction Committee Construction Committee Tavistock

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey called for any public comments on any agenda items.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the April 16, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the April 16, 2019 Board of Supervisors' Meeting.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Minutes of the April 16, 2019 Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS		Consideration of the Minutes of the May 6, 2019 RFP Meeting to Open Responses for Landscaping and Irrigation Maintenance Services

Board Members reviewed the minutes form the May 6, 2019 RFP Meeting.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Minutes of the May 6, 2019 RFP Meeting to Open Responses for Landscaping and Irrigation Maintenance Services.

FIFTH ORDER OF BUSINESS	Letter	from   Supervisor	of Elections - Orange County

Ms. Walden stated that the District is required to state on the record the number of registered voters living within the District. She noted that there is one individual living within the District. Dr. Levey requested that District staff go back to the Supervisor of Elections and have proof of who that individual is or to provide a corrected letter as he doesn't believe this is correct.

SIXTH ORDER OF BUSINESS		Consideration of Resolution 2019-05, Election of Officers

Ms. Walden noted that the current slate of officers is as follows: Dr. Levey as Chair, Mr. Ventura as Vice­ Chair, Ms. Walden as Secretary, Ms. Mullins, Dr. Fishkind, Mr. Czapka, Mr. Gasaway and Ms. Isaacs as Assistant Secretaries , Dr. Fishkind as Treasurer, and Ms. Glasgow as Assistant Treasurer. Ms. Walden recommended keeping the same slate of officers but removing Dr. Fishkind as Assistant Secretary and putting Ms. Lane in place of Dr. Fishkind as Treasurer.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Resolution 2019-05, Election of Officers with Dr. Richard Levey as Chair, Mr. Damon Ventura as Vice-Chair, Ms. Jennifer Walden as Secretary, Ms. Lynne Mullins, Mr. Thad Czapka, Mr. Scott Gasaway and Ms. Heather Isaacs as Assistant Secretaries , Ms. Amanda Lane as Treasurer and Ms. Jennifer Glasgow as Assistant Treasurer.

SEVENTH ORDER OF BUSINESS	Consideration of Conveyance of Nemours Parkway Phase 7
Special Warranty Deed
Closing Statement

Ms. Mackie stated that the District has been requested to acquire the portion of the right-of-way for Nemours Parkway Phase 7 located within the Boggy Creek Improvement District, which contains 0.836 acres. The

deed, which is included in the agenda book , is in the form that the District normally uses to accept right-of­ way conveyances. Also included is the closing statement for the acquisition with the cash due to the Developer at $62,700.00for the 0.836 acres at the $75,000 per acre price. Ms. Isaacs asked if the work was completed. Mr. Newton stated that it should be finalized in July or August. He added that platting is needing to take place but that cannot happen until the District owns the right-of-way. Ms. Isaacs recommended that the District staff acquire the acceptance letters from the City of Orlando. Ms. Mackie noted that the District has been getting letters and will continue to stay up on that. She also reminded the Board that there will be a maintenance bond in place for the first two years once final acceptance is given.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the acquisition of Nemours Parkway Phase 7 at a not-to-exceed cost of $62,700.00.

EIGHTH ORDER OF BUSINESS	Consideration	of	District Website Agreement

Ms. Walden asked the Board to table this item until the next meeting.

NINTH ORDER OF BUSINESS	Consideration	of	ADA Auditing Services Agreement

Ms. Walden asked the Board to table this item until the next meeting.

TENTH ORDER OF BUSINESS	Consideration of Award of Landscape	and	Irrigation Maintenance			Services State	Road		417 (Central Florida Greeneway) & Lake Nona Boulevard Interchange
Construction Committee Recommendation

Mr. Thacker stated that the evaluation criteria as well as the backup documentation for each of the proposers is included behind Tab 8 and Tab A has the recommendations from the Construction Committee. He noted that the bid prices are included along with the points awarded. Helping Hand Lawn Care was awarded zero points based on their bid being incomplete as they did not provide information that was required to adequately evaluate their ability to perform the scope of work. The Construction Committee is recommending Down to Earth as #1, Omega Scapes as #2, Carol King as #3, and BrightView as #4 with Down to Earth being awarded the contract.

Ms. Walden noted that with the Interchange proposals there were additional questions asked of the proposers  and Omega  Scapes did not  answer  those questions.   One  of those  questions asked if  the proposer would be able to obtain approval from CFX to work within the right-of-way. She also noted that the CFX documents state the contractor will need to have one fulltime employee holds a FNGLA Landscape Contractor certification. District staff was able to verify that one employee from each proposer with the

exception of Helping Hand Lawn Care had that certification. The documentation provided does not state who holds that certification so it's possible another employee not listed in their proposal holds that certification and until it is stated who that individual is we are unable to verify certification.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District adopted the rankings provided by the Construction Committee for the Landscape and Irrigation Maintenance Services - State Road 417 (Central Florida Greeneway) & Lake Nona Boulevard Interchange as Down 2 Earth ranked as #1, Omega Scapes ranked as #2, Carol King ranked as #3, BrightView ranked as #4 and Helping Hand Lawn Care deemed non-responsive and authorized District staff to send out the notice of award letters.

ELEVENTH ORDER OF BUSINESS		Consideration of Award of Landscape	and	Irrigation Maintenance		Services Lake Nona Boulevard South and Roadways
Construction Committee Recommendation

Mr. Thacker stated that the evaluation criteria as well as the backup documentation for each of the proposers is included behind Tab 9 and Tab A has the recommendations from the Construction Committee. He noted that the bid prices are included along with the points awarded. For this one, the bids and points were broken out by section and as all sections combined as the District is able to award each section individually or all together. Helping Hand Lawn Care was awarded zero points based on their bid being incomplete as they did not provide information that was required to adequately evaluate their ability to perform the scope of work. The Construction Committee is recommending Cepra as #1, Down 2 Earth as #2, Carol King as #3, BrightView as #4, and Omega Scapes as #5 for the rankings for section 1. The Construction Committee is recommending Cepra as #1, Down 2 Earth as #2, BrightView as #3, Omega Scapes as #4, and Carol King as #5 for the rankings for section 2. The Construction Committee is recommending Cepra as #1, Down 2 Earth as #2, BrightView as #3, Carol King as #4, and Omega Scapes as #5 for the rankings for the combined sections. So Cepra is being recommended to be awarded the contract for the combined sections. Mr. Ventura asked which section included which areas. Mr. Thacker responded that section 1 includes Lake Nona Boulevard and section 2 includes all of the side streets.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District adopted the rankings provided by the Construction Committee for the Landscape and Irrigation Maintenance Services - Lake Nona Boulevard South and Roadways  as Cepra as #1, Down 2 Earth as #2, BrightView as #3, Carol King as #4, and Omega Scapes as #5 and Helping Hand Lawn Care deemed non-responsive and authorized District staff to send out the notice of award letters.

TWELFTH ORDER OF BUSINESS		Consideration of Resolution 2019-06,	Approving	a

Preliminary Budget for Fiscal Year 2020 and Setting a Public Hearing Date

Ms. Walden stated that the budget process is a two-step process where the Board will approve a preliminary budget today and set the public hearing date to adopt the final budget. District staff is recommending an increase in the expenses for FY 2020 to $920,555.44 which would also result in an increase in assessments. Ms. Mullins passed around the estimated assessment increase per product type (Minutes Exhibit A). Ms. Walden added that District staff is recommending a public hearing date of August 20, 2019 at the Lake Nona Lakehouse.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Resolution 2019-06, Approving a Preliminary Budget for Fiscal Year 2020 and Setting a Public Hearing Date for August 20, 2019 at 4:00 p.m. at the Lake Nona Lakehouse, 13623 Sachs Avenue, Orlando, FL 32827.

THIRTEENTH ORDER OF BUSINESS	Review and Acceptance of Fiscal Year 2018 Audit

Ms. Walden stated that this a standard and clean audit. There were no deficiencies in internal controls that would be' considered material weaknesses. District Counsel has reviewed and provided edits which are included.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District accepted the Fiscal Year 2018 audit.

FOURTEENTH ORDER OF BUSINESS	Ratification	of		Requisition Nos.	2018-78	-	2018-80
Approved in April 2019 in an amount totaling $68,691.20

Board Members reviewed Requisition Nos. 2018-78- 2018-80 approved in April 2019 in an amount totaling
$68,691.20. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Ventura, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified Requisition Nos. 2018-78 - 2018-80 approved in April 2019 in an amount totaling $68,691.20.

FIFTHTEENTH ORDER OF BUSINESS	Ratification of Operation and Maintenance Expenditures Paid in April 2019 in the amount totaling $82,975.53

Board Members reviewed the Operation & Maintenance expenditures paid in April 2019 in the amount totaling $82,975.53. Ms. Walden noted that these have already been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the Operation and Maintenance expenditures paid in April 2019 in the amount totaling $82,975.53.

SIXTEENTH ORDER OF BUSINESS	Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann presented the work authorization from VHB for the investigation into the existing pole foundations which were installed in approximately 2010 to see if the foundations could be reused for the new system design. He stated they could not be reused. Ms. Isaacs asked how much savings would have been had they been able to reuse them. Mr. Kaufmann responded approximately$30,000.00.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Work Authorization from VHB in the amount of $6,700.00.

SEVENTEENTH ORDER OF BUSINESS	Review of District's Financial Position and Budget to Actual YTD

Ms. Walden stated that no action is required. District staff is continuing to monitor the cash flow situation and the expenses each month.

EIGTHTEENTH ORDER OF BUSINESS	Staff Reports

District Counsel -	Ms. Mackie stated that Districtstaff will work on sending out the notice of
award letters for the Landscape and Irrigation Maintenanc.e s ervices. She wanted to make the Board aware that the District has had prior conversations with Helping Hand Lawn Care, LLC who was deemed non­ responsive and they may send in a protest letter. The Board will be made aware at the next meeting if the District does receive such letter.

District Manager -

District Engineer -

Ms. Walden noted that the next meeting is scheduled for Tuesday, June 18, 2019. She also noted that District staff found that landscaping expenses related to Gateway Road were not being split appropriately with the Myrtle Creek Improvement District. This item has been resolved and is reflected in the budget moving forward.

Mr. Newton distributed the Construction Status Memorandum (Minutes Exhibit B). Nemours West and Lift Station 1O is in project close out. Certification of completion to the City will be submitted once as-builts are done. The same can be said for the turn lane improvementsat Tavistock Lakes Boulevard and Veteran's Way.

The traffic signal improvement at Nemours Parkway is now complete. Change Order #3 is needed for this item in the amount of $24,284.90as the plans that TCD bid were changed by VHB in response to City comments after TCD was awarded the contract.

Nemours Parkway Phase 7 is proceeding and should be completed in July or August. Attached to the report is a price from Jr. Davis concerning the curb ramps  and cross  walks.  The estimated cost  of the  connections   is
$7,085.18, subject to final design and permitting. Mr. Newton stated that at the last meeting it was asked what the price would be per ramp. Since the northern ramps have to be connected, the southern ramps were the only ones broken out. Those ended up being $1,850.40 of the total. He recommends  to connect all  of the ramps with the anticipated  cost of
$7,085.18 subject to final engineering design and permitting.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved and authorized the District Engineer to execute Change Order #3 for
$24,284.90 for the Lake Nona Boulevard Traffic Signals and to proceed with the connection of all the ramps for Nemours Parkway Phase 7.

Construction Supervisor - Irrigation Specialist-

No Report No Report

NINTEENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the May 21, 2019 Meeting of the Board of Supervisors for the Boggy Creek Improvement District was adjourned.

Boggy Creek Improvement District	EXHIBIT A
Fiscal Year 2019-2020 O&M Assessment Methodolo.2X,

	Assessment/	Assessment/	
Category	Planned Units	ERU/Unit	ERUs	% ERUs	Cateqo!)!	SPMP Unit	
Residential							
Multi-Family Units	450	0.40	180.00	3.46%	$31,831	$70.74	
Commercial		Sq.FtJERU					
Retail (Sq.Ft.)	955,373	1,200	796.14	15.30%	$140,789	$0.147	
Office (Sq.Ft.)	213,993	1,500	142.66	2.74%	$25,228	$0.118	
Flex(Office/Wa rehouse) (Sq.Ft.)	100,000	2,400	41.67	0.80%	$7,368	$0.074	
Medical Office (Sq.Ft.)	500 ,000	1 ,200	416.67	8 .01%	$73 ,683	$0.147	
Medical							
Hospital (Sq.Ft.)	1,420,000	1,200	1,183.33	22.73%	$209,259	$0.147	
Medical Research/Campus (Sq.Ft.)	2,375,277	1,800	1,319 .60	25.35%	$233 ,355	$0.098	
l
Hotel		EAU/Unit					
Hotel/Guest (Rooms)	2,250	0.50	1125.00	21.61%	$198,943	$88.42	

Total	5,205.07	100.00%  S	920,455.44

=======	- --- ---	=========
-A-ss-es-sm-e-nt -pe-r  U-n-de-ve-lop-ed-(N-o -SP-M-P-) A-cr-e: ------------------------------$79-9.-14 -----·
Fiscal Year 2018-2019 O&M Assessment Methodology	 	
	AssessmenV	     Assessment/	
Category	Planned Units	EAU/Unit	EAUs	% ERUs	Catego!)!	SPMP_Unit	
Reside ntial							
Multi-Fa mily Units	450	0.40	180.00	3.46%	$28 ,111	$62.47	
Commercial		Sg.Ft./EAU					
Retail (Sq.Ft.)	955,373	1,200	796.14	15.30%	$124 ,337	$0.130	
Office (Sq.Ft.)	213,993	1,500	142.66	2.74%	$ 22,280	$0.104	
Flex (Office/Wa rehouse) (Sq.Ft.)	100,000	2,400	41.67	0.80%	$6 ,507	$0.065	
Medical O ffice (Sq.Ft.)	500,000	1,200	416.67	8.Q1%	$65 ,072	$0 .130	
Medica l							
Hospital (Sq.Ft.)	1,420,000	1 ,200	1,183.33	22.73%	$184 ,805	$0.130	
Medical Research/Campus (Sq.Ft.)	2,375,277	1 ,800	1,319.60	25.35%	$206 ,086	$0.087	
Hotel		EAU/Unit					
Hotel/Guest (Rooms)	2,250	0.50	1125.00	21.61%	$175,695	$78.09	
			========	-- - - - - -	=== =====		
Total	5,205.07	100.00%	$812,895	
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DONALD w. MCINTOSH
ASSOCIATES, INC,	DATE:

May 21, 2019

MEMORANDUM

EXHIBITB

TO: FROM: RE:

Boggy Creek Improvement District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

C Ml E"6 N EEAS

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.

lAr-.'0 PtANNEAS

Su AVEYOAS

Lake Nona Nemours Parkwa y West and Lift Station No. 10 - Jon M. Hall Company

Construction Status: The Contractor has substantially completed the project. The project is in close-out, with the engineer's certification of completion pending receipt of City ESM compliant as-builts.

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

Lake Nona Boulevard Intersection Modifications: Tavistock Lakes Boulevard and Veterans Wav- Jon M. Hall Company

Construction Status:	This project is in close-out, with the engineer's certification of completion pending receipt of City ESM comp)iant as-builts.

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

2200 Park Ave. Nor th

Winter Park, FL

3 2 7 8 9 -2 3 5 5

Fax 40 7 -6 4 4- 8 3 1 8

407-644-4068

Lake Nona Boulevard Traffic Signals·: Tavistock Lakes Boulevard, Veterans Way, and Nemours Parkway - Traffic Control Devices

Construction Status: The traffic signal at the intersection of Nemours Parkway and Lake Nona Boulevard has been installed.

F:\Proj200 3\232181ENGadmin\C\e1c619.docx

htt p:// www .d wm a.c om

,	1

Me,riorandi,m
Re:		Boggy Creek Improvement District Construction Contract Status
May 21, 2019
Page 2

Change Order (C.O.) Status: Change Order No. 3 in the additive amount of $24,284.90 for Additional Items shown in the Final Plans as prepared by VHB and approved by the City of Orlando (Revision 2).

Recommended Motion: Approve Change Order No. 3 in the additive amount of $24,284.90.

Nemours Parkwav Phase 7 - Jr. Davis Construction, Inc.

Construction Status: Installation of underground storm and sanitary sewer systems and pressure utilities (i.e., potable and reclaimed water systems) have been completed and pressure tested. Video inspection of the sanitary sewers is anticipated by the first week of June and video inspection of the storm sewers has been completed. Contractor has completed installation of curb and gutter and lime rock base. Application of prime coat is complete, and the first lift ofasphalt is scheduled to be placed beginning June 3, 2019.

There are existing curb ramps and cross walks that were constructed with the initial phase of Nemours Parkway, west ofl3arish Avenue, that are not currently connected to the sidewalk/trail system (see attached aerial photograph). JDC estimate for all connections is $7,085.18, with
$1,850.40 being the cost to connect the ramps on the south side of the western intersection. This work is subject to final engineering design and permitting with Board direction.

Change Order (C.0,) Status: (lriformational only - Change Order No..2 in the additive amount of $12,879.00 to add sanitary and reclaim service laterals intended to serve the Nemours Children's Hospital was presented to the Greeneway Improvement District Board This change order amount is to be reimbursed to the District by Nemours Hospital.)

Recommended Motion: None at this time.

Should-there be any questions, please advise. Thank you.
End of menwni.ndum.

c:		Larry Kaufmann Scott Thacker Troy Davidson Rene Sc_hneider Lance Jacksori James C. Nugent Tarek Fahmy

F:\Proj20031232l8\ENGsdmin\Cle 1619.docx

DONALD W. MclNTOSH Associates, Inc.
2200 PARK AVENUE NORTH, WINTER PARK, FLORIDA 3 27 8 9·2355 • (407] 644-4068 • FAX [407) 644·831B

LAKE NONA SOUTH
Boggy Creek Improvement District Nemours Parkway West and Lift Station No. 10
Jon M. Hall Company
Change Order Log

C.0 . #	
Date	
Desc:rlption ofRevision	
Addltlonal
Days	
Amowlt	

Status	New
ConlraclA.-.nl
Orlglnal CUtraclDate
1/5/18	
To Board	

Approval Data	

Notes	
						$9,231,392.00				
1
lB00..1}	
2/20/2018	
Change Order per revisedplans 12/181/ 7. 1/4/18, andadd 15 days	
15	
$14,124.25	
Approved	
$9,245,516.25	
2/20/2018	
2/20/2018		

(RCO2)	
2/23/2018	
Add Turn Lane Modifications at Tavistock
Blvd and at Vetrans Way	
15	
$132,054.00	
Approved	
$9,377,570.25	

2/20/2018	

2/20/2018		

CRCO	
3/22/2018	Direct Owner Purchase Materials - Mack
$172,274.38. Ferguson $854,545.14, Rinker
$279,53.524	
0	
($1,306,352.06)	
Approved	
$8,071,218.19	
4/17/2018	

4/17/2018		
!	
2/20/2018	Change order PerPlan Revision dated 2/19/18. (For Cityrequested changes to access road andprecast matenal.s)	
10	
$1321, 57.52	
Approved	
$8,203,375.71	
6/19/2018	

6/19/2018		

§
IB.@1}	
5/4/2018	
Change Subcontactor for Telecom Conduit (telecom condlit to be funded bydeveloper)	
0	
($103,532.32)	
Approved	
$8,0998, 43.39	
6/19/2018	
6/19/2018		
2
<RCO4l	
4/3/2018	Off-site road modifications per Cly plan review comments.	
15	
$75,421.10	
Approved	
$8,1 75,264.49	
6/19/2018	
6/19/2018		
7 (RCO6)	
5/4/2018	Utility stub-outs requestedby theTown
Center engineer.	
5	
$27,142.20	
Approved	
$8,202,406.69	
7/17/2018	
7/17/2018		
8
(RCO8)	618/2018
revised on 7/31/18	Additionof median to Nemous West ard
associated changes.	
55	
$263,540.66	
Approved	
$8. 465,947.35	
8/23/2018	
8/23/2018		
9
(RCO 11)	
8/14/2018	Landscape / Irrigationrevised Irrigation fittings	
0	
$20,126.64	
Approved	
$8,486,073.99	
8/23/2018	
8/23/2018		
10
(RCO 12)	811512018	
Forcemaln Wet Relocation	
3	
$10,187.40	
Appro ved	
$8,496,261.39	
8/23/2018	
8/23/2018		
11
(RCO 10)	7/17/2018	Landscape / Irrigationrevised Landscape
plans	
20	
$25,717.62	
Approved	
$8.521,979.01	
10/16/2018	
10/16/2018		
12
(RCO 13)	8124/2018	Add paving per revision #6, Add water per RFI #26, Add sleeving per Owners request.	2	
$6,262.80	
Approved	
$8,528.241.81	
10/16/2018	
10/16/2018		
13
(RCO16)	10/16/2018	Earthwork - Soil Fracturing	10	$14,141.28	Approved	$8,542,383.09	
10116/2018	
10/16 /2018		

14(emai)	11/9/2018	Add Stop Bar	0	$1,600.00	Approved	$8,543,983.09	
11/19/2018	
11/19/2018		

LAKE NONA SOUTH
Boggy Creek Improvement District Nemours Parkway West and Lift Station No. 10
Jon M. Hall Company Change Order Log

c.o.•	
Da	
Dacrlpllon of RevtSlon	
Addl lonal
Da,1	
Amount	
Slatu9	Nlw
Cor1r9Ct Amourt
Orignl Comact Date
115/18	
To Board	
Approval Date	
Not•	
1§
{RCO19)	
2/21/2019	Install HC Ramps at lift station drive per RFI
#38	
2	
$3.570.00	
Appr011ed	
$8.547 ,553 .09	
3/19/2019	
3/19/2019		
16_
(RC020l	
4/11/2019	Option I: Hardwired electrical service al Uft
Station	
40	
$15.582.54	
Pending	
$8.563.135.63	
4/16/2019			

LAKE NONA SOUTH
Boggy Creek Improvement Distric t
Lake Nona Blvd. Traffic Signal Modification at Tavistock lakes Blvd and Veterans Way Roadway Change Order Log
Jon M. Hall Company

c.o.,	
Date	
Dacrlpllon of Revision	
Additional
Days	

Amount	

Status	New Ccnnct Amount
Orlginal Conract Date	

To Board	
Approval Date	

Notn	

										

										

										

LAKE NONA SOUTH
Boggy Creek Improvement District
Lake Nona Blvd. Traffic Signal Modification at Tavistock Lakes Blvd and Veterans Way - Signal Change Order Log
Traffic Control Devices

C0.   . #	
Data	
DeKriptlon ofRevision	
Additional
Days	
Amount	

Sta tus	New Conlract Amotrtt
Original Cornet Dale	
To Board	
Approval Data	

Notes	
						$40,02!1.00				
		
Lake Nona Bou evard andNemour.i Parkway Traffic Signal Modifications		
$126,124.30	
Approved	
$166,149.30	
8/23/2018	
8/23/2018		

C0#2		
Temporary Signal		
$14, 185.50	

Approved	
$180,334.80	
9/18/2018	
9/18/2018		
		
Revision 2 - Additional Items to Final Plan;		
$24,284.90	

Pending	
$204,619.70	
5/21/2019			

										

Boggy Creek ImprovementDistrict
Lake Nona Boulevard Traffic Signal Modifications
CONTRACT CHANGE ORDER
Change Order No.	3

Project:

Lake Nona Boulevard Traffic Signal
 	Modifications		Date	5/1/2019

Engineer:	Donald W. McIntosh Associates·, Inc. Contractor	Traffic Control Devices, Inc.

WORK PERFORMED

DESCRIPTION OF
CHANGE

AMOUNT
I(-)

+

ITEM NO.

1

Revision 2 - Additional I.terns to FinalPlans

ADD

$24,284.90

Net Change Order Amount	$	24,284.90	
Contract Amount Prior to Change Order	$	180,334.80	
Revised Contract Amount	$	204,619 .70	
 COMMENTS:	

 	Date: 

 	See backup providedby Traffic Control Devices	

Acceptable To:

Approved By:

 		Date:	 Boggy Creek Impro vement   District

c: Jertery J. Newton. PE

F:\Proj2003\2321\E8NGadmin\Prod\ep1616 -  CO3.xlsx

Corpbrate Office

Local Offices

TRAFFIC
iG) CONTROL
ID DEVICES, INC.

242 North Westmontt Drive
Altamonte Springs, Fl 32714

Phone • 407.869,5300
Fax 407 .682.0076
www.TCD-U$ A.cQm

1 Altemonte Springs. FL Clermont , FL
Deland, FL
Jac k$on'vllle , FL Pomp no, FL Punta Gorda, FL Rockledge, FL

Sarasota, FL Tampa, FL Dallas, TX Houston, TX
_San Antonio, TX
Salisbury, NC

To: Address:	Boggy Creek Improvement Dlstrlct
12051 CDrporate Blvd, 12051 Corporate Blvd
01ando, A. 32817		Contllc:t:
Phone: Fax:	
(407) 382-3256		
Project Name:	18006107-02 • Prop 02 • AdditloNI Items
Project Location:	Nemours Pkwy And uke Nona Blvd, Oriando, FL	Bid Number:
Bid Data:	
4/19/2019		
It.em#	Item Dellalntlon	Estimated Quanmv Unit	Unit Price	Total Price	

0630 212	CONDUIT, f&l, DIRECTIONAL BORE	366.000 LF	$39 .00	$ 14,274.00	
0635 211	PULL &SPLICE BOX, f&l, 13'' X 24" COVER SI2f	2.000 EAOI	$750 .00	$1,500.00	
0635 212	PULL &SPLICE BOX, f&l, 24" X 36" COVER SIZE	3.000 EAOI	$1,395.00	$4,185.00	
0646 1 30	AWMINUMSIGNALS POLE, INSTALL	1 .000 EAOI	$1,335.00	$1,335.00	
0650 114	TRAFAC SIGNAL, F&I, ALUMINUM, 3 SECTION, 1 WAY	1.000 AMBY	$1,000.00	$1,000.00	
071111141	THERMOPlASTIC, STANDARD, WHITE, 2-4	0.026 GLMI	$46,300 .00	$1,203.80	

071111241	DOTTED/GUIDELINE/ 6-10 GAP EXTENSI ON, 6 "
THERMOPLASTIC, STANDARD, YELLOW, 2-4 DOTTED f	0.017 GLMI	
$46,300.00	
$787.10	
	GUIDELINE/6-10 GAP EXTENSION, 6"				
Total Bid Price: 	$24,284.90
Notes:
This proposal Is a unit price proposal. The t.otal sum Is an approximate sum based on the estimated quantities on the attached proposal (which is an integral part of this proposal) at the unit prices depicted thereon. The final contract amount of any contract resulting from this proposal shall be based on the quantities actually Installed and field verified by the Owner's architect/engineer at these 1611t prices.
No brns quoted hen!ln may be ' bn:>ken out" without prior approval in writing.
All survey & layout work Is to beperformed by others.
This proposal Is valid fur ttirty (30) days from bid date.
Payment Terms:
Payments are1D be made1D usby the tenth day of the month for all work Installed and materials placed on the job site during the preoedlng month. Final Payment Including retalnage, If any, wm be due not more than thirty (30) days after completion andacceptana, of the work. Any contract resulting from this proposal shall be on the terms and cxmditions mutually acceptable ID the Purchaser and Traffic Control Devices, In c.

.com

fJJ Ill
407-869 -5300 robrebert@tcd

Estfmawr:	Rob Rebert	 	    	

-A-uthorized Signature:

CONFIRMED:
Traffic Control Devices, Inc.

Signature: -----------------

Date of Acceptance:----------------

ACCEPTED:
The above pnces, specificationsandconditionsare satisfactory
and hereby accepted.
Buyer. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

4/29/2019 1:41:44 PM	Page 1 of 1

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CITY, OF ORLANDO PU.BLIC WORKS	
SIGNALIZAT ION PL.AN.	S.HE•.FT
T-4	

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Lisa Tonei

Subject:
Attachments:

FW: [External] FW: 18006107 Inv. 6437 Partial Billing
18006107-02 - Prop #2 - Price Proposal for Additional ltems_VHBReview.pdf; PLANSG01 s&s.pdf

From: Distefano, Jennifer <JDiStefano@VHB.com>
Sent: Friday, April 26, 201910:20 AM
To: Jeffrey J. Newton, PE < jin ewton@d wma.com>
Cc: 'Larry Kaufmann' <lkaufmann @Tavistock.com>; Gabriel, Dante <DGabriel @VHB.com >
Subject: RE: [External] FW: 18006107 Inv. 6437 Partial Billing Good Morning,
See attached for approved change order. The quantities included are in line with the Revision 2 changes made, which are reflected in the attached plans from December 2018.

Please let me know if you have any questions. Thank you.

Jennifer Distefano, PE
Project Engineer

Licensed in FIJRI

p 4 07.8 9 3.4 727
www.vhb.com

From: Jeffrey J. Newton, PE < jjnewt on @dwma.com> 
Sent: Monday, April 22, 2019 7:49 AM
To: DiStefano, Jennifer <JDiStefano  @VHB.com>;Gabriel, Dante <DGabriel@VHBc. om>
Cc: 'Larry Kaufmann' <lkaufmann @Tavistock.com>
Subject: [External] FW: 18006107 Inv.6437 Partial Billing

Can you please review this change order and let us know if it makes sense? Some kind of graphic showing the added items would be helpful to District staff and the Board.

Thank you,

Jeffrey J. Newton, P.E.
Senior Vice President
DONALD W. MCINTOSH ASSOCIATES, INC.
2200 Park Avenue North
Winter Park, Florida 32789-2355
Telephone: 407-644-4068 ext 127
Fax: 407-644-8318
Email: ijnewton@dwma.com

*DISCLAIMER OF LIABILITY· The datacontained within this e-mail is the sole property of DonaldW. McIntosh Associates, Inc. C'DWMA") and is transmitted to you at your request for your convenience. The user of this data assumes all liability resulting from such use and hereby releases DWMA from liabillty of any nature, expressed or lmpMed, relating to the data contained thereon. All information contained on said data Is subject to change at the discretion of DWMA. DWMA is not responsible to the recipient for compatibllity with the recipient's hardware and/or software. It Is imperative that the user checks this data for viruses.

From: Mark A. Jimenez <maj@tcd-usa.com> 
Sent: Monday, April 22, 2019 7:07 AM
To: Jeffrey J. Newton, PE <jjnewton@dwm a.com>; Crystal Dixon <crystaldixon@tcd-usa.com>;Lisa Toney
<ltone y@dwma.com>
Cc: George Harilil <g.hamil@tcd -usa.com>; 'Tina Lay' <tinalay@tcd-usa.com>; Amanda Lane <amandal @fi shkind.com>; Larry Kaufmann <lkaufmann @t avistock.com>; Eric Schultze <e.schult ze@tcd-usa.com>; Rob Rebert <R.Reb ert@t cd­ usa.com>
Subject: RE: 18006107.lnv. 6437 Partial Billing Good morning,
Please see attached price proposal for the additional Items that got added frotn Revision 1 to final plans. Please review and approve at your earliest convenience.

If you have any questions please let me know. Thanks,
arvf..Jimenez
Project Manager Altamonte Branch

Traffic Control Devices, Inc.
580 W. Franklin Ave Altamonte Springs, FL 32714 0. 407-869-8225
c. 407-448-8768
www.tcd-usa.com

-- -Original Message--- -
From: Jeffrey J. Newton, PE (m ailt o: jjnewt on @dwma.com) Sent: Friday, April 12, 2019 9:39 AM
To: Crystal Dixon <crystaldixon @tcd-usa.com>;Lisa Toney <ltoney@d wma.com>
Cc: Mark A.Jimenez <ma j@t cd-usa.com>; George Hamil <g.hamil@tcd-usa.com>;'Tina Lay' <tinala y@tcd-usa. com>; Amanda Lane <am andal@fishkind.com>; Larry Kaufmann <lkaufmann @tavisto ck.com>
Subject: RE: 18006107 Inv. 6437 Partial Billing

This looks good to me. It has been forwarded to VHB for approval and will then be submitted the District Manager for payment.

Thank you,

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 7 Change Order Log
Jr. Davis

c.o. •	
Date	
Desc:rlpllon of Revision	
Additional Days	
Amount	

Status	New
Ccnlract Amoi.111
Original Cor1l'acl o.e	
To Board	

Approval Date	
Nola	
						$6,312,276.78				

1	
218/2019	Contract edjwtment for revision to Include scopeof work for adderdums/plans Issued after biddate.		
$	161.445.97	

Approved	
$	6,473,722.75	
2119/2019	
2119/2019		
i	
5/20/2019	Add samary ard rodaim service laterals Intended to serve the Nemours Childrens's H05plta.l		
$	12,879.00	
Pending	
$	6,486,601.75	
5/21/2019			

										

F:\Forms\Constru:tionV..ogs \CDD  LOGS.xis	CO  Nemol.lS 7 Greenway	5/20/2019 Page 1

NEMOURS PARKWAY SIDEWALK CONCRETE CONNECTING TO EXISTING CURB RAMPS
I	JR. DAVIS CONSTRUCTION
I I

'iliiiilll

•	-	-	210 S. HOAGLAND BLVD.
KISSIMMEE, F1, 34741
Contact:	CONOR MACNAMARA

Jr. D1m1C:O.iltvdion Com!)Q11y, Inc.	Phone:
Email:

407-870-0066
CONOR.MACNAMARA@JR-DAVIS.COM

Quote To:	Greeneway Improvement District	Proposal Date:
Date of Plans:
Revision Date:

5/20/19

ITEM	
DESCRIPTION	
QUANTITY	
UNJT	
UNIT PRICE	
AMOUNT	
	GENERAL CONDITIONS					
110	GENERAL CONDITIONS	1.00	LS	1,993.81	1,993.81	
	GENERAL CONDITIONS TOTAL				$1,993.81	
	GRADING					
140	GRADING I CLEARING	1.00	LS	2,200.12	2,200.12	
	GRADING TOTAL				$2,200.12	
	SIDEWALK CONCRETE					
170	INSTALL SIDEWALK CONCRETE AT 4 AREAS (ISOLATED)	27.00	SY	38.55	1,040.85	
	SIDEWALK CONCRETE TOTAL				$1,040.85	
	SIDEWALK CONCRETE AT WEST INTERSECTION					
200	SIDEWALK CONCRETE AT SOUTHSIDE 2 AREAS (ISOLATED)	48.00	SY	38.55	1,850.40	
	SIDEWALK CONCRETE TOTAL				$1,850.40	
GRAND TOTAL	$7,085.18

NOTES:
THIS PROPOSAL IS INCLUSIVE OF THE SIDEWALK CONCRETE TO BE INSTALLED TO CONNECT THE EXISTING CURB RAMPS TO THE SIDEWALK/ 1RAIL SYSTEM AS DEPICTED IN THE AERIAL PHOTO AND DIRECTION PROVIDED BY DWMA ON 5/16/19.

BOND EXCLUDED PERMITS EXCLUDED
NO CURB REPLACEMENT INCLUDED
NO ADA PAVER REPLACEMENT INCLUDED
NO LANDSCAPING & IRRIOATION REPLACEMENT INCLUDED

JDC Reference:1961RFCO03 CC:TBD

Page 1 of 1

Conor MacNamara

From: Sent To:
Subject:

Josh Huynh
Thursday, May 16, 2019 10:26 AM Conor MacNamara
FW: Nemours Parkway Phase 7

Thank s,

Josh Huynh
Proj ect M anage r

·

I	-
Jr. Davis Construction Company, Inc.
160 Intern ational Parkway Suite 200
Lake Mary, FL 32747
Phone: 407 870-0066 EXT. 106
Mobile: 407 908-0431

This transmi ssio n is in te nded only for the useof the addressee shown. It contains information that may be privileged, confidential and/o r exempt from disclosure under applicable law. If you are not the intended recipient of this transmission, you are hereby notified that the copying, use, forwarding, or distribution of any informationor materials transmitted herewith Isstrictly prohibited. If you have received this transmission In error, plea dest10y the original messageand Immediately contact the sender.

From: Jeffrey J. Newton, PE [m ailto:jjnewt on@dwma.com]
Sent: Thursday, May 16, 201910:25 AM
To: Josh Huynh <Josh.Huynh@jr-davis.com>; Bill Keck <Bil l.Keck@rj-davis.com>; Jimi Dugan <Jimi.Dugan@jr-davis .com>; Jimbo Bjorkland <Jimbo.Bjorkland@jr-davis.com>
Cc: Kirby White, PE <kw hite@dwma.com>; Tarek Fahmy <tfahmy@dwma.com>
Subject: RE: Nemours Parkway Phase 7

Can you please split out the cost of the two southern connections on the west end? It isn't clear if the District
will want to do those or not - it depends on how much it costs.

Thank you,

Jeffrey J. Newton, P.E.
Senior Vice President
DONALD W. MCINTOSH ASSOCIATES, INC.
2200 Park Avenue North
Winter Park, Florida 32789-2355
Telephone: 407-644-4068 ext. 127
Fax: 407-644-8318
Email: jinewton@dwma.com

Fax: 407-644-8318
Email: jjnewton@dwma.com
*DISCLAIMER OF LIABILITY - The data contained Within thise-mail ls the sole property of Donald w. McIntosh Associates, Inc. ("DWMA") and is transmitted to you at your request for your convenience. The user of this data assumes all liability resulting from such use and hereby releases DWMA from liability of any nature, expressed or Implied, relating to the data contained thereon. All Information contained on said data Issubject to change at the discretionof DWMA. DWMA is notresponsible to the recipient for compatibility with the recipient's hardware and/or software. It is  imperative that the user checks this data for viruses.

From: Jeffrey J. Newton, PE
Sent: Tuesday, April 30, 2019 7:32 AM
To:Josh Huynh <.los h.Huynh@ jr-davis.co m>; Bill Keck <Bill.Kec k@ir-dav is.co m>; Jimi Dugan <.limi.Duga n@jr-clav is.com>; 'Jimbo Bjorkland' <.limbo.Bjorkland@j r-davis.com >
Cc: Kirby White <kwhite@dwma.co m>; Tarek Fahmy <tfahmy@dwma.com>
Subject: Nemours Parkway Phase 7

Gentlemen,

Below is an image showing six locations in which there are curb ramps that are not attached to the sidewalk/trail system. While I realize you will need design plans for these locations in order to insure that ADA compliant slopes are achieved, the COD Board has asked how much it will cost to connect these ramps to the sidewalk system. On the south side of the road, this would simply mean installing an interim segment of 5-foot sidewalk connecting the two ramps. Would you please provide a cost for this work?